Our client is an innovative leader in the property industry, providing bespoke solutions that support developers, builders, and sales partners. They specialise in crafting tailored strategies for property acquisitions, marketing, and project management to help our clients achieve success. This company values collaboration, creative problem-solving, and building lasting relationships, with a focus on making a real difference in the property market. Join a forward-thinking team where innovation and excellence are at the core of everything we do.

About the Role:

our client is looking for an experienced Administration Leader to oversee and support our admin function across the property sales process. You’ll manage a small offshore team, ensure smooth contract management, maintain accurate data, and support the sales team to drive deals to completion. This role is perfect for someone with strong leadership skills, a proactive mindset, and a focus on process improvement.
 

• Lead and train an offshore administration team to ensure efficient support across the property sales process.
• Request and issue contracts via DocuSign, ensuring timely and accurate execution.
• Manage data entry and maintain accuracy in CRM (Salesforce) and Dropbox platforms.
• Monitor contract progress on DocuSign and follow up to ensure timely signing.
• Handle day-to-day queries in the Administration and Contracts shared inbox, delegating tasks as necessary.
• Build and maintain strong relationships with external stakeholders, including vendors and mortgage brokers.
• Support the sales team and leadership with administrative tasks, reporting, and office coordination.

• 5+ years’ experience in similar administration or leadership roles.
• Proven experience in managing or working with offshore teams.
• Strong people management skills (desirable).
• Proficiency in Microsoft Office, Salesforce, Dropbox, and Xero (or similar platforms).
• Excellent verbal and written communication skills.
• Solid understanding of the property industry and its operations.
• Ability to prioritize and manage a high-volume workload effectively.
• Strong relationship-building skills with both internal and external stakeholders.
• Self-motivated with the ability to thrive in a fast-paced environment.
• Strong problem-solving skills with the ability to troubleshoot and achieve positive outcomes.
• Proactive mindset with a focus on continuous improvement and process optimisation

How to apply  

APPLY or email your resume to  mollie@brookrecruitment.com.au. For a confidential conversation, please call Mollie on 0415 031 988. 

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