You’ve found your new employee to join your team. Remember that first impressions matter, and can help set the tone for the entire time your new team member works with you.
So here are our 6 tips to help your new starters settle into their new workplace with ease:
1.Prepare and induction checklist and plan
It helps to have a document that outlines the process for on-boarding new employees. Things like setting up their computer and email, showing them the bathrooms and emergency exits, explaining key software, etc. Some form of checklist that covers the basics of your employee induction process will be a great help in making your job easier and helping your new employee to feel confident in their first few days and weeks.
Don’t forget to include items such as:
- Introducing them to their team leader/direct manager and team
- Performance standards and expectations of new employees
- Office/work times
- Team roles and responsibilities
- Organisational chart
- Layout of office – including where people sit and their names/roles , as well as bathrooms, kitchen, etc
- Security issues and access to the office
- Safety and OHS procedures
2. Make sure that their workspace is ready for them
It will help to make your new employee feel like their desk and work area is really their own, so ensure it is clean and tidy before they start. It is also a good idea to ensure that their computer and email address are working and that all of the necessary stationery has been ordered and is waiting for them.
3. Introduce them to the team
After your new employee has arrived, it is important to give them a tour of the office and introduce them to each member of the office individually as well as outlining what job role they perform. This will have a huge positive impact on how much your new employee will feel part of the team. It could also be a good idea to have them sit with other members of the team for a couple of hours per week so that they can have a better idea of what it is that everyone does on a day to day basis.
4. Schedule regular catch ups and encourage feedback
It is important for new staff to have regular one on ones in their first few weeks. They will be able to check in with you with any feedback they have on their first few days and it will make them feel a little less lost. These don’t need to be every day, but a quick 15-20 minute catch up every 3 or 4 days will help iron out any initial teething problems and ensure new employees are happy carrying out core responsibilities and settling in.
5. Assign a buddy
A buddy means your new employee has a go-to colleague for any initial questions about the company and the environment. Sometimes staff will feel more comfortable asking their buddy certain questions than senior management, particularly if management are busy. Giving them a mentor from the team that is not you means that they will always have someone to ask for help or advice if you are not around and will make their integration into the team easier.
6. Organise a social event
Organising a social event after work hours is a great way for new and current employees to get to know one another in a more relaxed environment and a great way to celebrate the new employee! A casual out of office lunch or after work drinks in their first couple of weeks will go a long way in welcoming the new employee in a relaxed environment.